Download Comprehensive Guides for Your ICU System

Get detailed information on installation, operation, and maintenance with our downloadable user manuals.

VetFlex ICU Manual

Discover how the VetFlex Single-Stack ICU combines advanced technology and efficient design to provide exceptional care for your patients.

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ICU Quick Start Guide

A one-page reference to help begin therapy in minutes. Includes operating steps, tare calibration instructions, and essential tips — perfect for fast onboarding and day-one confidence.

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Veterinary Care Protocols

Get detailed information on installation, operation, and maintenance with our downloadable user manuals.

Operating Protocols

Common ICU operational tasks to ensure smooth and safe usage

A. Starting an Active Therapy Session

  • Power on the ICU and unlock the user interface.
  • Set desired temperature, oxygen concentration, and humidity levels.
    Connect the oxygen source and confirm flow settings.
  • Allow the chamber to stabilize before placing the patient.
  • Monitor patient vitals and environmental parameters throughout the session.

B. Ending a Therapy Session

  • Gradually switch to external circulation mode to normalize oxygen levels.
  • Wait for CO₂ and oxygen concentrations to stabilize at ambient levels.
  • Power off the ICU and remove the patient safely.

C. Switching Between Internal and External Circulation Modes

  • Use internal circulation for active therapy with controlled oxygen levels.
  • Switch to external circulation for resting states or chamber ventilation.
  • Ensure the FlexFeed Access Ports are securely closed during internal circulation.

Cleaning and Maintenance Protocols

Maintain a clean and functional ICU to ensure patient safety and reliability

A. Daily Cleaning

  • Use VetFlex-approved sanitizing wipes to clean all surfaces after each use.
  • Activate the sanitize function to neutralize airborne and surface pathogens.
  • Inspect and clean the air conditioning drainage system if necessary.

B. Sensor Calibration

  • Perform a tare calibration when oxygen readings deviate from 20–21% in ambient air.
  • Access the calibration menu via the control panel and follow on-screen instructions.
  • Regularly verify CO₂ sensor accuracy to ensure safe operation.

C. Long-Term Maintenance

  • Check and empty the A/C drainage container every 2–3 days.
  • Inspect the oxygen tubing, flowmeter, and connections for wear or debris.
  • Periodically charge the backup battery if the ICU is unused for extended periods.

Emergency Protocols

Manage unexpected events and ensure the safety of patients and the ICU

A. Power Outage

  • The ICU will automatically switch to its 30-minute backup battery during a power outage.
  • Immediately assess the duration of the outage and determine if patients need relocation.
  • If the outage exceeds 30 minutes:
    Transfer critical patients to a ventilated or alternate ICU environment.
  • Contact technical support for assistance if needed.

B. Oxygen Supply Failure

  • Verify the oxygen source (centralized or concentrator) and reconnect if necessary.
    Check for kinks or disconnections in the oxygen tubing.
  • Activate external circulation mode to prevent CO₂ buildup while resolving the issue.
  • Contact VetFlex support if oxygen delivery cannot be restored promptly.

C.  Alarm Activation

  • Identify the cause of the alarm via the user interface (e.g., temperature, gas levels, or airflow).
  • Take immediate corrective action, such as adjusting settings or reconnecting components.
  • If the alarm persists, contact VetFlex support for troubleshooting assistance.

D.  Patient Escape

  • If a patient escapes, close the ICU door to stabilize the chamber environment.
  • Use the FlexFeed Access Port to retrieve or secure the patient without opening the main door.
  • Reset chamber parameters before reintroducing the patient.

Best Practices Protocols

Recommendations for optimal ICU usage and patient care to enhance outcomes

A. Pre-Therapy Preparation

  • Always stabilize chamber conditions before introducing a patient.
  • Double-check oxygen, temperature, and humidity settings for species-specific requirements.

B. Post-Therapy Practices

  • Allow the chamber environment to stabilize to ambient conditions before powering down.
  • Conduct a quick inspection of the chamber for cleanliness and equipment functionality.

C.  ICU Placement and Ventilation

  • Ensure at least 4 inches (10 cm) of clearance from walls for proper airflow.
    Avoid placing the ICU in direct sunlight or near heat sources.
  • Keep the surrounding area free of obstructions to ensure proper ventilation.